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Fred Griffin Florida Real Estate
Fred Griffin Real Estate - Tallahassee, FL
Licensed Florida Real Estate Broker

None in Florida.  A "legible image" will suffice. 

Having said that, you had better have those images at the ready, in case of an audit by the Real Estate Commission, or the IRS, or if you are in a civil suit.

Jun 24, 2016 11:49 AM
Chrissi Chapman Topoleski
Coldwell Banker Realty - Woodbridge, VA
Passionate about helping others achieve success!

I keep no paper copies, and everything in my office is saved on a cloud now. I also keep all my email communications. I have needed to go back and pull them from years ago!

Jun 24, 2016 11:28 PM
Nina Hollander, Broker
Coldwell Banker Realty - Charlotte, NC
Your Greater Charlotte Realtor

It depends on your state rules. Check those.

Jun 24, 2016 08:55 PM
Bob Crane
Woodland Management Service / Woodland Real Estate, EXP - Stevens Point, WI
Forestland Experts! 715-204-9671

I am sure it varies by state, but in the interest of saving and employing a few forests it is good to print lots and lots.

Jun 24, 2016 02:15 PM
Jeff Dowler, CRS
eXp Realty of California, Inc. - Carlsbad, CA
The Southern California Relocation Dude

That's a good question for your broker. State real estate laws will likely govern what records must be kept

Jun 24, 2016 02:15 PM
Amanda Christiansen
Christiansen Group Realty (260)704-0843 - Fort Wayne, IN
Christiansen Group Realty

Our office is entirely paperless, so none.  It's all in the cloud just floating around out there.  

Jun 24, 2016 11:55 AM
Michael Setunsky
Woodbridge, VA
Your Commercial Real Estate Link to Northern VA

My State requires a broker to keep documents for three years as long as they are retrievable for review upon notice.

Jun 25, 2016 12:00 AM
Roy Kelley
Realty Group Referrals - Gaithersburg, MD

Many offices no longer retain orininal copies. Follow the rules in your state.

Jun 24, 2016 08:47 PM
Praful Thakkar
LAER Realty Partners - Andover, MA
Andover, MA: Andover Luxury Homes For Sale

Paperless means paperless! Include ALL documents in it....

Jun 24, 2016 04:20 PM
Patricia Kennedy
RLAH Real Estate - Washington, DC
Home in the Capital

Follow your broker's guideliens.  It's different in various jurisdictions.  I just make sure there are copies of everything in my brokers file.

Jun 24, 2016 01:52 PM
Debbie Reynolds, C21 Platinum Properties
Platinum Properties- (931)771-9070 - Clarksville, TN
The Dedicated Clarksville TN Realtor-(931)320-6730

Please consult with yuo state laws and your broker.

Jun 24, 2016 01:31 PM
Joe Pryor
The Virtual Real Estate Team - Oklahoma City, OK
REALTOR® - Oklahoma Investment Properties

It depends on your state commission.

Jun 24, 2016 12:24 PM
Toronto, ON

It depends upon the laws and regulations in your jurisdiction.

Jun 24, 2016 12:18 PM
Kathleen Luiten
Resort and Second-Home Specialist - Princeville, HI
Kauai Luxury Ocean Home Sales

For your RE deals, none!

Jun 25, 2016 07:01 PM
Diana Zaccaro Broker Associate
Tropical Beachside brokered by eXp - Cocoa Beach, FL
"The Accidental Blogger" Cocoa Beach, Florida

Whatever your state requires to be compliant.


Jun 25, 2016 03:38 PM
Inna Ivchenko
Barcode Properties - Encino, CA
Realtor® • GRI • HAFA • PSC Calabasas CA

My office is paperless and the only time I print a file: if a client specifically asks me to do it for him/her. 

Jun 25, 2016 08:48 AM
Ryan Huggins - Thousand Oaks, CA - Thousand Oaks, CA
Residential Real Estate and Investment Properties

I'm in California.  The only papers that NEED a wet signature are notarized stuff, escrow & loans.  Some banks require wet signatures on the purchase agreement for certain types of homes though.


I do most everything paperless, but I ALWAYS keep a contract or two handy and I ALWAYS keep a paper purchase agreement with me.  Sure, I can pull out a tablet, hook it up to my phone's hot spot and be all electronic... but in the time that would take to setup I can have the paper contract 50-75% complete!  Paper contracts don't need batteries, reception and you don't have to worry about glare or system/app/website issues.


Paperless is great, I'm certified in paperless/epro stuff and I aim to be 100% paperless in all my transactions (with the obvious exception of marketing materials), but hard copies are a great backup and more "real" for many people.

Jun 25, 2016 04:39 AM
Barbara Todaro
RE/MAX Executive Realty - Retired - Franklin, MA
Previously Affiliated with The Todaro Team

we still have paper....but most agents are paperless in our office.... we DO have a few old school and if I were still active, I would not be paperless.... 

I pay bills online, but I want to see a bill, too.... it gets mailed!!!  just an old school mentality.... I am who I am.....

Jun 25, 2016 04:29 AM
Olga Simoncelli
Veritas Prime, LLC dba Veritas Prime Real Estate - New Fairfield, CT
CONSULTANT, Real Estate Services & Risk Management

Almost anything can be stored and produced as needed without hard copies.

Jun 25, 2016 04:21 AM
Will Hamm
Hamm Homes - Aurora, CO
"Where There's a Will, There's a Way!"

I think each state would be different


Jun 25, 2016 02:22 AM
Michael Jacobs
Pasadena, CA
Los Angeles Pasadena 818.516.4393

This will likely be determined by your state and/or brokerage requirements.  

Jun 25, 2016 02:16 AM
Richard Weeks
Dallas, TX
REALTOR®, Broker

Keep every document, every text, every email, every memo to the file.  They can be pdf files.

Jun 25, 2016 12:20 AM
Gita Bantwal
RE/MAX Centre Realtors - Warwick, PA
REALTOR,ABR,CRS,SRES,GRI - Bucks County & Philadel

Talk to your broker

Jun 24, 2016 11:54 PM
Dorie Dillard Austin TX
Coldwell Banker Realty ~ 512.750.6899 - Austin, TX
NW Austin ~ Canyon Creek and Spicewood/Balcones

Following the rules of your state will help. We put all of ours in the cloud..easy to access and print if necessary!

Jun 24, 2016 11:48 PM
Tony and Suzanne Marriott, Associate Brokers
Serving the Greater Phoenix and Scottsdale Metropolitan Area - Scottsdale, AZ
Haven Express @ Keller Williams Arizona Realty

Whatever the requirements are in your state.

Jun 24, 2016 11:05 PM
Lyn Sims
Schaumburg, IL
Schaumburg Real Estate Agent Retired

Anything you'll need to defend yourself in the instance you get sued years down the road.

Jun 24, 2016 09:50 PM
Michael J. Perry
KW Elite - Lancaster, PA
Lancaster, PA Relo Specialist

We use DotLoop to put everything on the cloud

Jun 24, 2016 09:46 PM
Sam Shueh
(408) 425-1601 - San Jose, CA
mba, cdpe, reopro, pe

I do not have any paper documents for several years.

I have a softcopy I retain them in my cloud. The brokerage cloud keeps them for 7 years.  Have not seen a hardcopy for years. 

Once we reach heaven there will be no standing room left. They are piles piles of pdf files. I will have to stand on top of earlier realtors from Red carpet or C21.

Jun 24, 2016 12:54 PM